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Why OCR Is Incompatible with True Digital Transformation

Optical character recognition (OCR) has been round for many years, and it’s nonetheless a expertise that banks repeatedly use to scan and course of paper or PDF kinds, equivalent to mortgage purposes or account servicing requests. Though OCR is a well-established device for knowledge seize, it has quite a few inherent issues that make it lower than splendid once you’re eager about true digital transformation.

We imagine that OCR retains what you are promoting trapped by eager about kinds contained in the outdated “PDF paradigm” – viewing a type as a static and fillable doc. Asking a buyer to fill out a clean type by hand, and even full a fillable PDF on-line, which then must get scanned through OCR, isn’t precisely a digital or mobile-friendly expertise. To not point out, OCR techniques are infamous for knowledge errors that lead to excessive NIGO (not in good order) scores, which create extra work to repair downstream.

Right here’s the way you may suppose otherwise about knowledge assortment and kinds within the context of triggering and automating banking processes.

How Optical Character Recognition Works
Right here’s how organizations usually use OCR options to handle kinds knowledge:

  1. A buyer, worker or enterprise companion downloads a PDF type or prints a paper one.
  2. They undergo the shape, gathering info and filling in every discipline by hand.
  3. They ship the shape again into the enterprise, together with required documentation, the place it enters a queue.
  4. Somebody on workers has to scan that type and OCR expertise parses the knowledge to show it into usable knowledge.
  5. That knowledge is distributed to again workplace techniques for buyer administration functions – with a human needing to QA that knowledge both earlier than or after.

How OCR Scanning Stops Digital Transformation
Whereas that course of sounds easy and easy, it might probably go unsuitable in loads of methods.

The Buyer Has to Discover the Proper Type
The fashionable buyer journey means making issues as quick, simple and handy as doable. Placing the burden onto your buyer or monetary advisor to search out and obtain or print the suitable type, in the suitable language, appears like friction. Even when that type is a fillable PDF in your web site, it’s not likely a customized expertise.

Filling in Types is Cumbersome and Awkward
Nobody likes having to fill in kinds, particularly once they’re prolonged and require a number of knowledge. Financial institution type questions generally can seem advanced, particularly for processes like enterprise lending. Sadly, for OCR scanning, it’s a needed evil. The scanner and OCR software program expects to see particular knowledge in every discipline, and finishing it unsuitable or lacking knowledge could cause errors.

Receiving and Scanning Types Takes Too Lengthy
Within the digital period, customers wish to work together shortly and effectively. Sadly, posting a type again after which ready for it to be scanned earlier than processing can add a number of days to processing lead occasions. In the meantime, your potential buyer will get uninterested in ready and will select a competitor.

OCR Scanning Can Introduce Information Errors
Irrespective of how nicely a type is stuffed out, or how good the OCR scanning {hardware} and software program, excellent scanning isn’t doable. This creates inefficiencies and duplication of effort in what you are promoting. To not point out compliance errors. Going again to the client to make corrections or collect extra info simply takes extra time.

Information Seize and Digital Transformation: Rethinking Types
As an alternative of counting on conventional kinds to gather buyer knowledge in a course of, many banks are shifting towards creating clever, guided digital interviews, prefilled and customized to the client, state or jurisdiction, and enterprise course of – primarily enabling a two-way dialog designed for the digital world. What does this appear like?

  • Ask prospects “what do you wish to do at present” and information them, as an alternative of asking them to search out and full the suitable type
  • Personalize the interview expertise with info you already know in your system, and permit prospects to verify recognized knowledge moderately than rekeying it
  • Allow prospects to make use of extra of the capabilities of their cell phones, equivalent to geo location and cameras so as to add photographs
  • Remove the necessity for patrons to determine complicated if/then statements and simplify the journey with enterprise guidelines that govern which questions are related
  • Allow prospects can begin the method on one gadget and swap to a different with out beginning over – and securely add supporting paperwork as wanted
  • Synch knowledge routinely again to core banking and CRM techniques, with out the necessity for intermediate steps like OCR
  • Generate customized paperwork correspondence, agreements or mortgage packages routinely – tied to e-signing for quick shut and auto archived as wanted
  • Incorporate workflows to replace the suitable individuals and techniques on the proper time

This can be a really digital method to go about amassing info from prospects. Every part is seamlessly offered on-line, you solely ask the questions you really want to, and because of the verification course of, error charges fall to virtually zero.

OCR is a one-trick pony – all it might probably do is convey knowledge into your core system. However most banking processes require info to circulate forwards and backwards from a buyer and again out to them once more within the type of agreements and correspondence. Accelerating this course of can ship each income and value financial savings.

Don’t get caught within the scanning cycle – make the true leap into digital transformation, beginning on the level of buyer want. When you’ve acquired dozens or tons of of present kinds, and you’ll want to transfer them to digital, Sensible Communications may also help. Learn our white paper explaining why kinds shouldn’t be a four-letter phrase, after which be taught extra about how our SmartIQ resolution can provide help to rework your PDF kinds into a very interactive buyer expertise.



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